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NAICS Newsletter September 15, 2015

NAICS 561410

Document Preparation Services

Government Contract and Procurement Analysis Report

Report Summary

This report, offered by epipeline, contains a brief analysis of the Federal government's procurement practices with regards to purchasing Document Preparation Services.


You will find information on the top federal government agencies that purchase these services, as well as their procurement strategy (i.e. full and open competition, set-asides and more). Finally, there is a review of the top companies that are awarded federal government contracts for Document Preparation Services.


To get a more comprehensive analysis and learn more about how epipeline can help you identify current and future bid opportunities, register for a live Demo.

This report takes an in-depth look at the 'Document Preparation Services' industry, NAICS 561410. epipeline's Contract History Plus* provides you with a broad context and several perspectives that enable you to develop the best positioning and strategy for your company to more effectively compete for government contracts. The following graph illustrates one such perspective: the top Government departments/agencies buying these services over the last four fiscal years.

Top 10 Federal Agencies by % of Total Market FY11 through FY15 for NAICS 561410

WHAT IS NAICS 561410?

This industry comprises establishments primarily engaged in one or more of the following: (1) letter or resume writing; (2) document editing or proofreading; (3) typing, word processing, or desktop publishing; and (4) stenography (except court reporting or stenotype recording), transcription, and other secretarial services.

Cross References:

Providing verbatim reporting and stenotype recording of live legal proceedings and transcribing subsequent recorded materials--are classified in U.S. Industry 561492, Court Reporting and Stenotype Services;

Performing prepress and postpress services in support of printing activities--are classified in Industry 323120, Support Activities for Printing;

Providing document translation services--are classified in Industry 541930, Translation and Interpretation Services;

Photocopying, duplicating, and other document copying services, with or without a range of other office support services (except printing)--are classified in U.S. Industry 561439, Other Business Service Centers (including Copy Shops); and

Providing document copying services in combination with printing services, with or without a range of other office support services, and establishments known as quick or digital printers--are classified in U.S. Industry 323111, Commercial Printing (except Screen and Books).

The size standard associated with NAICS 561410 is $15 million (effective January 1, 2012), which means that a company, including its affiliates, would be considered a "small business" if their average earnings do not exceed $15 million for each of the pay periods for the preceding completed 12 calendar months.

Total reported spending under NAICS 561410 for the period of Fiscal Year 2011 (FY11) through Fiscal Year 2015 (FY15) was $226.6 million. Current FY15 reported spending is $25.5 million for services under NAICS 561410. The chart below illustrates the reported** spending by year for FY11 through FY15.

Reported Contract Spending for NAICS 561410 FY11 through FY15

Source: epipeline's Contract History Plus*

WHO ISSUES THE CONTRACTS?

NASA was the largest procurer of these services for the last five fiscal years (FY11 through FY15) with $54 million in contract spending, comprising 23.8% of the market for NAICS 561410. Veterans Affairs was also a large procurer with $48 million in contract dollars and 21% of the market. The Army ($17 million) took the third spot with 7.7% market share, while the Department of Justices’ Offices, Boards and Divisions ($14 million) took the fourth spot with 6.1% market share. The Air Force rounds out the top five with $12 million in contract spending and 5.4% market share. The Navy ($10 million), the Federal Aviation Administration ($8 million), the Transportation Security Administration ($7 million), and the Department of the Treasury’s Departmental Offices ($5 million) each also spent over $5 million in contract dollars. The Centers for Medicare and Medicaid ($4.8 million) reported 2.1% market share. Overall, the top ten agencies represented 79.6% of the market.

Top 10 Federal Agencies by % of Total Market FY11 through FY15 for NAICS 561410

Source: epipeline's Contract History Plus*

WHO WINS THE CONTRACTS?

The two charts below identify the top 10 Companies, by market share, for the period of FY11 through FY15. The first chart represents the top 10 companies that were awarded their contracts under ANY type of competition, whether it was full and open, small business set-aside, sole-sourced, etc. This list primarily consists of large businesses. The second chart, however, lists the top 10 companies that won their contracts under RESTRICTED competition. Specifically, epipeline limited this to those contracts awarded under the acquisition strategies listed below. The contract dollars represented on this second chart may not include all contract dollars for the individual contractor.

  • 8(a) Competed
  • 8(a) Small Disadvantaged (SDB) set-aside
  • 8(a) sole-source
  • SDB set-aside
  • SDB, 8(a) with HUBZone
  • Combination HUBZone and 8(a)
  • HUBZone set-aside
  • HUBZone sole-source
  • Service Disabled Veteran-Owned Small Business (SDVOSB) set-aside
  • SDVOSB sole-source
  • Emerging Small Business set-aside
  • Very Small Business set-aside
  • Reserved for Small Businesses ($2501 to $100,000)
  • Total Small Business set-aside

Rede-Critique NSS Joint Venture earned the top spot on the unrestricted competition list with $47.9 million in contract dollars and 20.9% market share for FY11 to FY15. ServiceSource ($10.1 million) was the only other company to post over $10 million in contract dollars with 4.4% market share. K&R Consulting took the third spot with $8.4 million in contract spending and 3.6% market share, and ILM Corporation took the fourth spot with $7.4 million in contract spending and 3.2% market share. Alpha-Native Services ($6.8 million), Free State Reporting ($5.3 million), Deposition Services ($5.2 million), K2 Firm ($4.7 million), and America's Pride: Supporting Service-Connected Disabled Veterans ($4.6 million) each earned between 2% and 3% market share. Aitheras rounded out the top ten with $4.4 million in contract dollars and 1.9% market share. Together, the top ten spots comprised almost half (45.6%) of the market.

PLEASE NOTE: as this is a listing by Company name, rather than PARENT company, some companies may have more than one ranking, which may not be reflected in the chart below.

Top 10 NAICS 561410 Contractors by % of Total Market for FY11 through FY15 - All Acquisition Strategies

Source: epipeline's Contract History Plus*

The combined spending for contracts awarded under "restricted competition," as outlined above, totaled over $161 Million for FY11 through FY15. Six of the top ten small businesses, Rede-Critique NSS Joint Venture ($47.9 million), K&R Consulting ($6.8 million), ILM Corporation ($6.1 million), Free State Reporting ($5.2 million), K2 Firm ($4.7 million), and Deposition Services ($4.7 million), also achieved one of the top ten spots on the unrestricted competition list. Sundance Consulting took the seventh spot with $4 million in contract dollars and 2.5% market share, while Marathon TS took the eighth spot with $3.9 million in contract dollars and 2.4% market share. Central Research ($3.8 million) and Alaska Native Technologies ($3.6 million) rounded out the top ten with 2.3% and 2.2% market share, respectively.

PLEASE NOTE: as this is a listing by Company name, rather than PARENT company, some companies may have more than one ranking, which may not reflected in the chart below.

Top 10 NAICS 561410 Contractors by % of Total Market for FY11 through FY15 - Restricted Competition

Source: epipeline's Contract History Plus*

HOW ARE THESE CONTRACTS PROCURED?

30.2% of contract spending reported for the FY11 through FY5 timeframe under NAICS 561410 used full and open (unrestricted, aka "N/A") competition; this equated to $68.5 million in contract dollars. Competitive 8(a) requirements accounted for 24.2% of the market and $55 million in spending, while 8(a) sole source requirements took 16.6% of the market with $38 million contract dollars. Small businesses were the third largest sector, taking 18.4% of the market and $42 million in contract dollars. Service-disabled veteran-owned small businesses ($17 million) comprised the fifth largest sector. Only .02% of requirements reported no clear set aside; all other strategies accounted for .11 % of the marketplace.

Acquisition Breakout under NAICS 561410 for FY11 through FY15

Source: epipeline's Contract History Plus*

WHERE ARE THESE CONTRACTS PERFORMED?

These contracts are being performed across the United States with a reported spending for the FY11 through FY15 period of $150 million.

Washington, D.C. had the highest total reported contract spending with $34 million, or 14.9% market share. Maryland came in second with $25 million in contract dollars and 11% market share. Staying in the same geographical region, Virginia took the third spot with $15 million in spending and 6.8% market share. Texas ($14 million) and Georgia ($13 million) performed similarly with 6% and 5.7% market share, respectively. California ($8 million) and Florida ($7 million) each also saw over $5 million in contract dollars, while Rhode Island ($5 million), Tennessee ($4 million), and Pennsylvania ($3 million) each reported between 1% and 2% market share. Together, the top 10 states represented just over half (56.5%)of the market; however, almost one-quarter of requirements under NAICS 561410, or 24.1%, did not report a specific location.

Contract Place of Performance under NAICS 561410 for FY11 through January 2011

Source: epipeline's Contract History Plus*

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